Remote Deposit Capture

Learn about Remote Deposit Capture
Watch a video clip on how Remote Deposit Capture works.
How much can my business save by using RDC? Click here to calculate your potential savings. 

Frequently Asked Questions
What is Remote Deposit Capture?
What are the benefits of Remote Deposit Capture?
How can my company benefit?
What is the Remote Deposit Capture process?
What equipment is required?
What happens to the original checks?

What is Remote Deposit Capture?
Remote Deposit Capture is a new technology with allows corporate customers to deposit checks electronically from their offices using a compact check scanning machine. Using the remote deposit capture machine, checks are scanned and the images are saved in an electronic image file. The scanned digital images are then transmitted electronically to Atlantic Capital Bank for posting and clearing. Atlantic Capital Bank accepts the deposit, posts the deposit to the appropriate account and assigns availability based upon a company’s availability schedule.

Companies have recently recognized the tremendous efficiencies associated with transitioning from paper-based check deposit processes to a corporate capture solution.  Remote Deposit Capture allows companies to have a more streamlined deposit process, reduced transportation costs, increased efficiency and earlier funds availability.
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Benefits of Remote Deposit Capture:
Efficient deposit process
• No trips to the bank
• Reduced time spent on deposit preparation and presentment to Atlantic Capital Bank 
• Later deadlines for same-day deposits 
• Reduction in transaction errors and transaction time
• Improved end of month/quarter processing   
• Reduce return item (NSF) risk
• Access scanned check records easily

Increased funds availability
• Accelerated clearings
• Reduced Day Sales Outstanding (DSO); quickly turn sales and receivables into cash
• Quicker investment of available funds

Reduced costs
• Eliminate courier costs
• Reduce transportation costs
• Consolidate deposits into one account. Reduce multiple bank relationships,
• Greater employee productivity
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How your company benefits
Maximize your use of funds: Remote Deposit Capture enables you to consolidate
deposits received at multiple locations into a single account.

Extend your workday: No more frantic trips through traffic jammed streets to the
bank to make the 2:00 p.m. same-day deposit window!

Save money: Remote Deposit Capture saves you the time associated with making
deposits, driving to the bank, and standing in line -- it even helps you balance deposits.

Digitize your data: Images are maintained and stored for easy access by your staff.
No more photocopying checks received from customers! Deposit information is
available at your fingertips.

Efficiency: Now your staff can dedicate themselves to advancing your business
rather than making the daily bank deposit.

Security: Remote Deposit Capture features multi-factor authentication, multiple
security levels and controls and encryption.
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The Remote Deposit Capture Process
1. A Business receives payments by check in the mail or at their office.

2. The Business performs their normal Remittance Processing process. This process 
    includes opening the mail, data entry from the payment coupon / control document
    (application, form, invoice, etc.), data entry from the check (dollar amount, date,
    account number, etc.), and information uploads to the Accounts Receivables, Customer,
    and other databases.

3. Checks are then typically provided to the corporation’s treasury area where the Business
    prepares a deposit. This process typically includes counting the number of checks and
    adding the value of checks at least twice to ensure the deposit is accurate and balanced.

4. With Remote Deposit Capture, instead of physically going to the bank to deposit
    the checks, the Business can now scan the checks using a desktop scanner.

5. Once the check images are captured, an ACH file (for eligible items) and/or an image-based
    deposit is prepared. The business then transmits the deposit to the Bank using Atlantic Capital
    Direct.

6. The Bank receives the ACH file and / or image deposit, posts the deposit to the Business’s
    account and assigns availability based upon an agreed upon availability schedule.
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Equipment Requirements
The basic requirements for Remote Deposit Capture include a PC, an internet connection, a Panini check scanner and Atlantic Capital Bank’s corporate banking program, Atlantic Capital Direct.  The Panini machine used, My Vision X, is the only scalable solution that provides a complete foundation for Check 21 initiatives. It delivers superior performance in critical areas such as image quality, MICR reading, and document handling.
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What happens to the original checks?
Businesses using RDC shouldn’t destroy checks immediately until they are certain they have no risk relating to the item. Some business customers based their retention period on the completion of the monthly bank reconciliation, which means they would hold the checks for a minimum of 30 days to ensure all deposits are captured and are accurately reflected on their bank statement. Checks should then be shredded.
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Interested in learning more about Remote Deposit Capture?
Contact one of our Treasury Services Officers with questions or 
a demonstration of Remote Deposit Capture.
(404) 995-5861